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Administrative Assistant III-Libertyville, IL

Posted by Katie Skudlarczyk on May 1, 2020 11:15:20 AM

Goodwill TalentBridge, along with our client, is currently recruiting for an Administrative Assistant III to work in the Libertyville area.

Description of Job: This position provides support to Research and Development managers and staff and ensures that daily functions operate smoothly and efficiently.  The position involves: coordination of R&D invoicing and purchase orders; support and coordination of R&D and business meetings and tours at the Research Center; assisting in calibration program and records of measurement equipment and general support of on-site staff and facility management personnel. 

Principle Responsibilities:

  • Supports the planning and organization of R&D and business meetings, conferences, and special events including meeting rooms, catering, tours, and local travel arrangements.
  • Acts as a liaison with internal and external vendors and landlord.
  • Organizes and distributes incoming/outgoing mail correspondence.
  • Maintaining and organizing electronic (and paper) file systems
  • Coordinating grant letter and payment process.
  • In conjunction with managers, compile research reports and assists in preparation of presentations.
  • Coordinates and monitors submission process for R&D related expenses, orders, purchase orders, capital equipment requests, invoices, and check requests in an accurate and timely manner. 
  • Monitor and report Bio-rational Research Center expenses and budgets. 

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