Current Job Openings

Human Resources Assistant - Milwaukee, WI

Post Date: 11/10/2020

Req. Number: 85225

City: Milwaukee

State: Wisconsin

Zip Code: 53202

Description:

Goodwill TalentBridge, a full service staffing and recruitment firm, is part of Goodwill Industries of Southeastern Wisconsin and Metropolitan Chicago, the largest of the 165 Goodwill territories in North America. With more than 90 years of experience in Workforce Development and job training, Goodwill is helping thousands of people find work in the communities we serve, including 13 counties in Wisconsin and 10 counties in Illinois.

Goodwill TalentBridge, along with our client is currently recruiting a Human Resources Assistant to work in the Milwaukee, WI area.  


SUMMARY:
This position provides assistance to the HR team primarily in the areas of HRIS, Recruitment, Benefits Administration, Performance Management, HR training tracking and Record Keeping and Maintenance. It is a position that contributes to the agency’s success both independently and as a team member.

 

ESSENTIAL DUTIES and RESPONSIBILITIES:

  • Utilize applicant tracking system and maintain centralized recruitment systems that provide efficient, high quality, consistent service.
  • Create and maintain job postings on websites.  Set up and attend job fairs as needed.
  • May assist hiring managers with screening resumes, performing telephone screens and scheduling interviews
  • Coordinate employment and education background checks as well as company drug and TB testing.
  • Process all student, volunteer, intern, temp and health promoter background checks.  Verify and maintain records for all students, volunteers, temp and health promoters.
  • Process new hire offer letters and new hire paperwork.  Track completion of all required new hire paperwork.
  • Manage new hire onboarding and termination process.
  • Manage HR documents including Personnel Action Reports (PARs), performance appraisals, and personnel files. Maintain employee personnel files and medical files.
  • Build and maintain HR and employee records including recruitment files, in compliance with state and federal requirements. Ensure confidentiality, accuracy and consistency of documents as well as overall compliance with policies/procedures.
  • Maintain an accurate HRIS database.  Create and run system and ad hoc reports utilizing HRIS.
  • Provide benefit support by creating and distributing benefit packages, processing benefit changes with carriers, monthly COBRA notices and administration.
  • Process invoicing for company benefit programs and HR department.
  • Answer employees’ benefit questions and work with benefit carriers to resolve issues.  Educate employees about the organization's benefit programs.
  • Track and maintain all company-wide training documentation, both in person training and online learning through learning management system.  Coordinate training sessions and related materials, facilities, etc.
  • Assist with New Employee Orientation (NEO). 
  • Answer and triage agency HR hotline.
  • Process HR department expenses through Concur.
  • Manage agency temporary employee process.
  • Administer employee and nurse referral award program.
  • Administer employee recognition program, including annual service awards and quarterly employee scrub allowance.
  • Provide monthly updates regarding the organization's Bravo program.
  • Maintain and manage HR portal on agency’s intranet, SharePoint including employee birthdays, hires and departures updates.
  • Assist and manage ad hoc HR projects such as:  employee benefit open enrollment and market adjustments as needed.
  • Provide support to employees regarding policies, procedures and employee handbook questions.
  • Administer employee stay surveys and compile/analyze results.
  • Assist with the collection and reporting of Human Resources data.
  • Provide general administrative support to the HR department by processing the daily mail, ordering supplies and flowers.
  • Maintain agency administrative telephone list and org chart.
  • Other HR duties and projects as assigned.

 

Requirements:

PHYSICAL REQUIREMENTS:

  • The position is predominantly sedentary requiring the ability to sit, bend, stand and walk. 
  • May require occasional stooping, reaching, stair-climbing and repetitive motions of the hands and wrist related to writing and typing at an electronic keyboard. 
  • Occasionally requires kneeling, pushing/pulling and repetitive motions of the feet.
  • Physical demands of the position necessitate hearing, talking, handling and grasping regularly. 
  • May require lifting up to 30 pounds.
  • Specific vision conditions include close vision reading.
  • Requires the ability to operate a computer, telephone, fax, copy machine and adding machine or calculator. 
  • The position does require long work hours on occasion.

 

EDUCATION and/or EXPERIENCE:

  • Bachelor’s Degree and one year of related administrative HR experience, with strong computer skills including Microsoft Office Suite required.
  • Five years of related experience from which comparable knowledge and abilities can be acquired may be considered in lieu of the educational requirements.
  • Previous HRIS and report writing experience preferred. Must know commonly used HR concepts, practices, and procedures.
  • Competence in full cycle recruiting and benefits administration is preferred.


QUALIFICATION REQUIREMENTS:

Must be committed to providing excellent customer service and support the vision and values of the organization.

  • Initiative and follow-through
  • Attention to detail
  • Ability to work in a fast-paced environment
  • Strong interpersonal, organizational, written and verbal communication skills
  • Must be able to learn quickly and relay/disseminate information accurately while maintaining strict confidentiality
  • Must have strong ethics, demonstrated through honest actions and behavior that is above reproach
  • Patience, sound judgment, tact and diplomacy are required
  • Must know commonly used HR concepts, practices, and procedures
  • Tolerance for ambiguity and change is essential
  • Incumbent must be self-directed, flexible, and able to prioritize work

SCHEDULE:

  • 1st shift - Mon- Fri - 24hrs/week
  • Pay: $18/hour

How to Apply:

Please click "Apply Online" below and search Job Number 85225

 

Apply Online

Equal Opportunity Employer

Need a job? Click here to apply  Apply Now

Apply Now