Current Job Openings

Administrative Assistant III-Libertyville, IL

Post Date: 05/01/2020

Req. Number: 81992

City: Libertyville

State: Illinois

Zip Code: 60048


Goodwill TalentBridge, a full service staffing and recruitment firm, is part of Goodwill Industries of Southeastern Wisconsin and Metropolitan Chicago, the largest of the 165 Goodwill territories in North America. With more than 90 years of experience in Workforce Development and job training, Goodwill is helping thousands of people find work in the communities we serve, including 13 counties in Wisconsin and 10 counties in Illinois.

Goodwill TalentBridge, along with our client, is currently recruiting for an Administrative Assistant III to work in the Libertyville area.

Description of Job: This position provides support to Research and Development managers and staff and ensures that daily functions operate smoothly and efficiently.  The position involves: coordination of R&D invoicing and purchase orders; support and coordination of R&D and business meetings and tours at the Research Center; assisting in calibration program and records of measurement equipment and general support of on-site staff and facility management personnel. 

Principle Responsibilities:

  • Supports the planning and organization of R&D and business meetings, conferences, and special events including meeting rooms, catering, tours, and local travel arrangements.
  • Acts as a liaison with internal and external vendors and landlord.
  • Organizes and distributes incoming/outgoing mail correspondence.
  • Maintaining and organizing electronic (and paper) file systems
  • Coordinating grant letter and payment process.
  • In conjunction with managers, compile research reports and assists in preparation of presentations.
  • Coordinates and monitors submission process for R&D related expenses, orders, purchase orders, capital equipment requests, invoices, and check requests in an accurate and timely manner. 
  • Monitor and report Bio-rational Research Center expenses and budgets. 


  • 3 - 5 years of related experience
  • Excellent organization skills
  • Demonstrated ability to work effectively with minimal supervision  
  • Excellent computer skills in Microsoft Office software packages including Outlook, Word, Excel, PowerPoint  
  • Experience in AV conferencing programs (Skype, MS Teams).  Experience with SAP is a plus
  • College degree preferred. High School Diploma or equivalent in addition to 3-5 years’ experience in an Administrative role.

Travel: Not Applicable

Please send resume to:

Equal Opportunity Employer

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